Document Controller for Landskrona City

Landskrona is on the rise in many ways. New areas with waterfront housing are emerging and more and more companies are choosing to establish themselves here. The location in the middle of the Öresund region, with proximity to beaches and city, nature and culture, attracts more and more people to move, establish and visit.

In Landskrona city, with over 3300 employees, we work according to our values BRA, where B stands for reception, R for results, and A for responsibility. Our values should permeate all our activities and we strive to be a workplace where you feel joy and pride in your work. There is room for those of you with courage and initiative, and you will have the opportunity to develop.

Do you want to be part of influencing the development of one of Skåne's most exciting cities? Welcome with your application!

JOB RESPONSIBILITIES

Do you want to be a key person in an organization where structure, legal security, and quality in information management are in focus? With us, you will have a central and varied role where you drive and develop the work with record keeping, archives, and information management for the entire administration. You will be an important resource for both management and operations. Here you will combine strategic development work with operational responsibility and contribute to creating transparency, security, and high quality at every step of the document management process.

Your tasks include, among others:

• Be responsible for the administration's information and case management, including digital and physical mail handling, registration and record keeping, as well as support to the management and operations.
• Lead and develop the work with archives and document control, including central archives, grading archiving, and the development/updating of governing documents.
• Conduct confidentiality assessments and manage the release of public documents, as well as coordinate register extracts.
• Drive development and improvement work within registration, record keeping, archiving, and information management, as well as participate in the implementation of digital systems.
• Coordinate and secure internal processes, such as feedback and complaint handling, record keeping routines, and internal competence development.
• Be the administration's superuser in the city's digital record system and ensure a functioning information flow between the administration and relevant networks.

Our Offer:

As a document controller with us, you will be part of an organization that values collaboration, professionalism, and clear processes. In the role, you will have the opportunity to make a concrete difference by strengthening our administrative practices and contributing to a well-functioning information management system. You will work in close dialogue with both managers and employees and will have great trust to develop and quality assure our routines. With us, you will meet engaged colleagues and a work environment where competence, development, and good relationships are at the center.

QUALIFICATIONS

We are looking for someone who is structured and meticulous, and who works based on clear processes where planning, order, and follow-up are a natural part of your work approach. You are confident and stable, stand by your assessments, and handle complex situations with calm and professionalism. Our organization consists of three departments, but we are a support organization. Therefore, we expect you to see it as a given to take on tasks based on the needs that arise.

You find it easy to collaborate, build good relationships, and strive to find solutions that work for all parties. With a solution-oriented approach, you tackle challenges constructively and quickly find ways forward. Your ability to see the whole picture, communicate clearly, and create structure contributes to strengthening our common working methods and our administrative quality.

Requirements for the position:

• Education focused on public administration, archive and information management, or other education relevant to the position
• Experience in qualified administrative work within public operations
• Good knowledge of legislation related to public administration, including the Administrative Act, Local Government Act, Archive Act, Public Access and Secrecy Act, and data protection legislation (GDPR)
• Good knowledge of Swedish, both spoken and written
• Good computer skills and experience working with various IT systems

Meritorious:

• Experience with the information system Evolution
• Previous experience with similar tasks, especially experience from a similar role within the education sector

In this recruitment, we ask you to attach your CV and answer a number of selection questions.

The purpose of the selection questions is to create a more efficient and fair recruitment process, where all candidates are assessed based on the same competency-based criteria.

Welcome with your application!

OTHER

Employer information: https://www.landskrona.se/jobbailandskronastad (https://www.landskrona.se/jobbailandskronastad)

To ensure the quality of the recruitment process in Landskrona city, we use the recruitment tool Visma Recruit. Therefore, we ask you to submit your application via Visma Recruit by clicking on the application link in the ad. An application to Landskrona city is a public document and your personal data will be handled in accordance with GDPR.

As we have already decided on the recruitment channels we wish to use for this recruitment, we kindly ask not to be contacted for further offers of competence mediation and advertising and recruitment assistance.

If you as an applicant have protected personal information, please send your application to the HR department by mail or submit it at the reception, addressed to the HR unit, where you also indicate the reference number of the advertisement. In your application, you need to specify how you would like to be contacted by the recruiting manager. Your application will be marked confidential and stored for two years even if you are not hired by us. After that, the documents will be destroyed. You can read more about how we handle your personal data at https://www.landskrona.se/kommun-och-politik/sa-behandlar-landskrona-stad-personuppgifter/ (https://www.landskrona.se/kommun-och-politik/sa-behandlar-landskrona-stad-personuppgifter/).